Digitizing your golf club does not necessarily mean building a website for your team members to view events or your customers to book online. It is a way of keeping up with the technology and placing your club at a competitive advantage with the evolving times. Adapting well to the digital transformations and leveraging the right tools allows you to maintain all your tournament records organized and gives you a competitive advantage over competitors. So, if you are not yet digitizing your tournament archives, here are some reasons why you should.
Digitizing Allow You Quick Reference
If you reference the physical records of your tournaments frequently, it might be time to consider referencing them. Searching through digital files is much easier than struggling with piles and boxes of physical documents. In addition, there are several digital tools and software you can use to organize your records for quick references. For instance, Optical Character Recognition (OCR) software allows you to search for documents by phrases or keywords.
If you remember that the tournament record you are looking for has a particular line in the text but can’t remember where exactly to find it, OCR will help you. Furthermore, reproducing documents is easier with digitization; once you open a document in OCR, you only need to highlight the text then copy and paste it on your PDF. you do not have to retype the document.
Digitizing Allows You To Update Obsolete Formats
There are countless formats for storing media and files today, and more are still coming up. However, as new files develop, some old versions continue to fade, with some becoming obsolete. As a result, you may face a significant challenge to view records of old tournaments stored in obsolete formats since you may not find a compatible device.
Therefore, it would be best to consider digitizing your tournament archives into ISO-approved formats to avoid obsolescence and loss of data. Digital archiving allows you to have all your records at your fingertips and ready for presentation. However, it is best to store your records in broadly acceptable formats like PDF for easy sharing and device compatibility. The best thing is that there are numerous conversion solutions for all file formats. For example, if you have your images in HEIC format, you can use any online HEIC to PDF converter to convert them since HEIC may be incompatible with some devices.
Digitizing Enhances security
Storing physical documents places you at a high risk of losing crucial information to loss or damage in many ways. However, digital archiving includes enhanced security measures to protect your data from any potential threats. A secured online archive contains encryption and access control to safeguard all your digital data. The best part is that you can backup and store this data in multiple locations, ensuring that you can access it whenever and wherever.
Digitization Allows a Flexible Access to Data
Finding opportunities to represent your golf club on various occasions can be a blessing. However, it can be frustrating when you need to show a proof of your competence using previous tournaments but you cannot since all the records are in physical archives in the office.
Nevertheless, digitizing your archives is among the most viable solutions to this rigidity. It allows you to access your records from anywhere. Moreover, it is possible to share digitally-archived records, plus it allows you to view the data even with a team. In addition, since many golf club members have other commitments, you can share your tournament plans without necessarily meeting at a physical office.
With the constantly evolving technological era, digitization is inevitable for all businesses, including golf clubs. Archiving your tournament records is a sure way of safeguarding them from any eventual damage or loss. The best thing is that it is easy to achieve since you only need to identify tools that serve you best.